Jobs

Operations & Finance Administrator

The Operations & Finance Administrator is responsible for maintaining internal infrastructure, digital efficiency, and workplace compliance at the Feminist Press. This role manages office logistics, human resources administration, and tech systems to ensure a smooth, secure, and supportive environment for the staff and apprentices. This is a full-time position based in New York City with a two day per week in-office requirement.

This position is open to candidates who maintain a primary residence in New York, New Jersey, or Pennsylvania. Candidates must be authorized to work in the US and reside in one of these specified locations at the time of hire.

 

Key Responsibilities

Human Resources and Administration Culture

  • Provide administrative, scheduling, and clerical support to the Executive Director. Assist staff on projects as needed on an ad hoc basis.

  • Serve as the primary internal administrator for FP’s PEO system (Justworks) and retirement benefits (TIAA), approving staff reimbursements, timesheets, PTO requests, and benefits payments, and overseeing mandatory trainings with a focus on compliance and care.

  • Manage the logistical workflows of recruitment, onboarding, and offboarding for staff, board members, and apprentices.

  • Help design staff meetings and internal team-building initiatives that translate feminist values into daily operational practices.

Infrastructure, IT and Systems Management

  • Act as the lead administrator for Google Workspace, Slack, 1Password, and Dropbox. Manage user permissions, passwords, software subscriptions, and calendar access—specifically setting up accounts for new staff members and incoming apprentices each semester—to maintain a functioning remote workplace. Provide additional support with CRM management.

  • Maintain Dropbox archive of essential financial documents and conduct biannual backups of Dropbox to external hard drive. 

  • Manage the physical office footprint at the CUNY Graduate Center, directing day-to-day institutional logistics with IT, facilities, mailroom, and campus security and designing and maintaining a well-stocked, functional hybrid physical office and on-site book storage.

  • Execute all office management tasks, including coordinating an annual inventory count, purchasing office supplies, managing software subscriptions, and handling ad hoc operational duties.

  • Support with online orders; donor, publicity, and marketing mailings; and processing incoming mail.

External Financial Coordination (Non-Bookkeeping)

  • Serve as the primary internal contact with FP’s external accountants. Compile and organize internal paperwork, receipts, and expenses to share with the external bookkeepers in a timely manner while ensuring strict adherence to internal controls.

  • Process timely payments of domestic and international invoices via Quickbooks and Chase to ensure positive relationships with suppliers and contractors.

  • Coordinate weekly staff finance meetings and quarterly staff review of financial reports and transaction details.

  • Work with the production and editorial team and external distributors on the annual royalty cycle to ensure the accurate and timely creation and distribution of statements and compensation to FP authors and agents.

  • File all documentation and records for external accountants, annual tax filings (sales tax returns, Form 8802, Form 5500, Form 990, CHAR-500, 1099s), and insurance brokers.

  • Serve as primary staff contact for FP’s annual audit process and coordinate with accountants to compile and deliver audit documents in a timely manner.

 

Qualities for candidate

  • Collaborative, transparent, team-oriented approach to work, with a commitment to building a joyous feminist office culture

  • Ability to multitask, with excellent follow-through and completion

  • Attention to detail

 

Skills/experience

Required

  • At least 2+ years of experience with office administration in a hybrid office

  • Able to work at FP’s office, located in the CUNY Graduate Center, twice weekly

  • Ability to move, transport, or position inventory weighing up to 35 lbs, with or without reasonable accommodation

  • Experience with Office Suite, Google Suite, Zoom, notetaking, and calendar management

Nice to Have

  • Previous experience with Quickbooks Online or similar finance software

  • Previous experience with Justworks or similar PEO software

  • Experience working in a nonprofit setting

  • Interest in feminist publishing


Mission

The Feminist Press publishes books that ignite movements and social transformation. Celebrating our legacy, we lift up insurgent and marginalized voices from around the world to build a more just future.

The Feminist Press is an equal employment opportunity organization and does not discriminate against any employee or applicant for employment on the basis of sex, race, age, creed, ethnicity, disability, marital or parenting status, sexual orientation, or gender identity. We actively seek to create and support a diverse staff.

 

How to Apply

Please email your cover letter and resume to jobs@feministpress.org. Subject line should read: Operations & Finance Administrator – Your Full Name. Applications are due by Friday, August 21. No phone calls, please.

Compensation for this full time nonexempt position is $27 per hour, 40 hours per week (overtime eligible). Benefits include paid vacation, holidays, and sick leave, Summer Fridays off, health and dental coverage, and retirement contributions after two years. 

Feminist Press is unable to sponsor or take over sponsorship of an employment visa at this time. Applicants must be legally authorized to work for any employer in the United States.

We recognize that no candidate meets every qualification. Feminist Press is committed to equity and inclusion and strongly encourages candidates from historically marginalized and underrepresented communities who are passionate about our mission to apply.